Privacy Policy

Privacy Policy – European Action for Ukraine (EAU)

Effective date: 01.01.2024

European Action for Ukraine (“EAU”, “we”, “our”, or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights under the EU General Data Protection Regulation (GDPR).

1. Who We Are

EAU is a non-profit organization based in Europe that coordinates grassroots advocacy and activism in support of Ukraine.

If you have questions about this Privacy Policy, please contact us

2. What Data We Collect

We may collect the following types of personal data when you interact with our website or campaigns:

Contact Information: name, email address, phone number.
Communication Data: messages you send us via forms, email, or social media.
Newsletter / Subscription Data: your consent to receive updates.
Advocacy & Campaign Participation: if you register to support a candidate or campaign, we may collect your political opinions (special category data under GDPR).
Technical Data: IP address, browser type, cookies, and analytics data (see section 7 on Cookies).

3. How We Use Your Data

We process personal data for the following purposes:

To respond to your inquiries and provide support.
To send newsletters and updates (only with your consent).
To coordinate campaigns and grassroots activism.
To comply with legal obligations.
To analyze and improve website performance.

We will never sell your data to third parties.

4. Legal Basis for Processing

Under GDPR, we rely on the following legal bases:

Consent: when you voluntarily provide your data (e.g., subscribing to newsletters, expressing political support).
Legal Obligation: where required by EU law.
Legitimate Interest: to improve our services and website functionality.

When we collect political opinions, we will only process this data with your explicit consent.

5. How Long We Keep Data

We only keep personal data as long as necessary for the purposes outlined:

Contact form inquiries: up to 12 months.
Newsletter subscriptions: until you unsubscribe.
Campaign participation data: until the campaign ends or you withdraw consent.

6. Your Rights Under GDPR

You have the right to:

Access your personal data.
Request correction of inaccurate data.
Request deletion of your data (“right to be forgotten”).
Withdraw your consent at any time.
Object to processing of your data.
Request data portability.

To exercise these rights, contact us

7. Cookies & Tracking

Our website uses cookies and similar technologies to improve performance and analyze traffic. You will be asked for consent before any non-essential cookies (e.g., analytics, social media tracking) are activated.

You can manage or withdraw your cookie consent at any time via the cookie banner on our site.

8. Data Security

We take appropriate technical and organizational measures to protect your data, including encryption, secure hosting, and restricted access.

9. Sharing of Data

We may share your personal data only with trusted service providers that help us operate the website (e.g., hosting company, email newsletter service). These providers are bound by GDPR-compliant agreements.

10. International Transfers

If we transfer your personal data outside the European Economic Area (EEA), we will ensure adequate safeguards are in place (such as EU Standard Contractual Clauses).

11. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will always be published on this page with the “Effective date.”

12. Contact

If you have questions or concerns about this Privacy Policy, or if you wish to withdraw consent or exercise your GDPR rights, please contact us